The Nest

NestApple's Real Estate Blog

Featuring real estate articles and information to help real estate buyers and sellers. The Nest features writings from Georges Benoliel and other real estate professionals. Georges is the Co-Founder of NestApple and has been working as an active real estate investor for over a decade.

How To Manage Your Rental Properties Remotely

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Maintaining a rental home requires considerable time, especially if you are an off-site landlord, you’ll face a set of issues. On the other hand, long-distance property administration is not complicated. Whatever your difficulties and tasks, there are several steps you may take to speed up the process. When you’re out of town or even out of state, collecting rent, maintaining the property, and communicating effectively with tenants becomes challenging. This essential guide on managing a rental property from a distance will empower you with the tools and information you need to handle your rental venture like a pro.

1. Engage The Services Of A Property Manager

If you’re looking for a way to manage your rental property remotely, property managers are an excellent option. A property manager is a person or firm that a property owner hires to manage their real estate investment daily. If you’re new to property management, you can learn more from hiring someone to manage it.

Working with a property manager or management firm has several advantages: investing in properties far from home without managing everything yourself. The property manager is in charge of collecting rentals, fixing maintenance issues, filling unoccupied apartments, and budgeting management.

Managing them all while ensuring tenant satisfaction may be challenging if you own many properties. When you hire a property manager, you can ensure that your properties and tenants receive the attention and care they require, even if you lack time.

It can be reassuring to know that assistance is accessible in the event of a burst pipe or eviction. Because property managers work for you, they can supply you with regular check-in reports or operate entirely independently, depending on your preferences.

2. Secure Your Property

Security should be your primary concern when maintaining a rental property out of the state or out of town. You cannot afford daily responses to

how to manage your own rental property

renter complaints, nor can you afford security breaches.

Installing a security system gives you and your tenants additional security and peace of mind. Home security systems can assist in preventing break-ins, vandalism and monitoring your property when it is vacant.

You must explain your intentions to your tenants if you desire to install security equipment on your property. While you as the landlord are responsible for the maintenance and associated costs of digital security systems, you may choose to discuss the system’s emergency phone numbers as to who can access the property’s cameras.

3. Streamline Your Payment Processes when Managing Your Rental Properties remotely

Checks and cash are not acceptable payment methods for landlords who live in another state or country. Having renters pay you via wire transfer is the best alternative to investing in real estate as a remote property owner.

If your tenant has signed a long-term lease that will last longer than six months, you may want to collect post-dated checks in advance and cash them on the first day of each month. Whichever technique you choose, keep your tenants informed of rent payment dates.

A course of action must be implemented to avoid late fees, rejected checks, and the inconvenience of reminding tenants when rent is due. Rent collection software that is automated will take care of all of these duties. Additionally, many of these systems are automated to ensure that rent is paid on time and in the exact amount each month. Rent collection over the internet is highly effective at reducing late and missed rent payments.

4. Employ A Dependable Maintenance Crew

The state of your property is the heart of your property management business. It makes no difference how sparkling your images are or how well-written your advertisement is if your property is not kept in good condition.

When a tenant walks through the door, the first impression is essential. More importantly, regular maintenance is critical to the property’s health and future success as a financial asset.

To manage this remotely, you’ll need to have a reliable maintenance business partner or employee on hand that you can trust to check, verify and resolve the recurring property issues.

5. Conduct A Renter Screening

If you do not have respectable tenants, various potential things could go wrong. It is vital to verify that your screening procedures are up to par when filling open rental spaces.

It entails conducting rigorous credit and background checks and acquiring a complete rental history. While this additional screening is more expensive and time-consuming, you will sleep better at night knowing that a quality tenant occupies your property.

The purpose of the screening technique is to assess the degree of risk. And the risk-mitigating elements are identical to those considered by your lender when determining your eligibility for a mortgage.

While you are ultimately free to define your parameters, creating non-negotiable minimum conditions before meeting with prospective renters is prudent to protect your financial security. A thorough screening process will help you avoid unwanted renters. If done correctly, it is feasible to be a landlord without ever dealing with an eviction.

6. Maintain Contact With Tenants Regularly

Most landlords desire frequent visits to their property to resolve any issues promptly. Additionally, this concept can reassure tenants that you are available to assist them if necessary. Regrettably, this can be more difficult for distant property owners.

Fortunately, engaging with tenants via email or phone is just as effective as visiting them. You should regularly communicate with your tenants to verify if they have needs and concerns during your absence. If you have this level of rapport, your landlord-tenant relationship will flourish with trust and respect.

At the absolute least, you should visit the property once a year. It would be ideal if you could meet with your tenants at this time to establish their contentment with the current condition. Keep in mind that if you take care of your tenants, they are less likely to seek other accommodation when their contracts expire. Maintaining tenants in your rental property simplifies your life and your business.

Takeaway about Manage Your Rental Properties remotely.

There are several factors to consider when considering remote management of your rental property. You should conduct research and do your homework to make informed decisions. Prepare for emergencies, speak with tenants frequently, hire trustworthy maintenance specialists, or hire a property manager to manage your property on your behalf. Following the list mentioned above can make running your remote property business a walk in the park.



Written By: Georges Benoliel

Georges has been working in Wall Street for the last 16 years trading derivatives with hedge funds. He has been an active real estate investor for over a decade. Georges graduated from HEC Business School in Paris and holds a master in Finance from ESADE Barcelona.

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